Junior Admin & Facilities Assistant

At Eastvantage, our mission is to create meaningful jobs and provide careers that are knowledge-based, inspiring, and always with the potential for development and growth. We are an independently owned Global business solutions company enabling offshore operations from our locations in the Philippines, India, Bulgaria, Vietnam and Belgium. With European roots, we provide our services to global companies that have offices in every populated continent in the world. We have been in the industry for over a decade, growing from a handful to over 1200 happy employees over the years. We invite you to navigate through our website to get to know who we are, to see what sets us apart in culture and thinking. Join us and be part of our success story.

In this dynamic role, you will play a vital role in supporting the smooth operation of our facilities and providing administrative assistance to our team.

Responsibilities:

Administrative Duties:

• Managing and prioritizing calendars and scheduling appointments for staff.
• Processing invoices, purchase orders, and other financial documents.
• Answering phones and emails professionally and efficiently, directing calls and inquiries to appropriate personnel.
• Maintaining filing systems and databases using industry-standard software.
• Composing and editing various documents, including letters, reports, and presentations.

Facilities Management:

• Coordinating with vendors and service providers for maintenance requests, repairs, and deliveries.
• Maintaining inventory of office supplies and equipment, ordering and restocking as needed.
• Managing access control systems and greeting visitors professionally.
• Ensuring the cleanliness and organization of common areas, break rooms, and conference rooms.
• Handle visitor management such as gate pass, parking, cleaning, visitor management, and room reservation.

Qualifications:

• Minimum 1 year of experience in an administrative or facilities role (preferred).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills, with the ability to work effectively with a diverse team.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize multiple tasks and meet deadlines efficiently.
• A positive attitude, with a willingness to learn and take initiative

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