10 HR Processes That Can Be Automated

10 HR Processes That Can Be Automated

The automation of Human Resource (HR) processes has become a priority for many companies worldwide particularly due to the continued adoption of remote work. However, as HR needs to involve human interaction in the day-to-day operations to be effective, it is unlikely that all HR processes can be fully automated. Nevertheless, many HR manual processes can be streamlined through automation to increase efficiency like the following:

  1. Onboarding. An online HR Information System (HRIS) allows for seamless remote onboarding of new hires. Necessary employee data such as personal information, contact details, payroll information, and other important details may be collected and stored in the company’s secure database. All pre-employment requirements can be uploaded to the system as well. Onboarding and training schedules and reminders may be communicated automatically. This ensures completion of requisite employee submissions in a convenient, timely, and safe manner.
  2. Signing of Employment-related Documents. An eSignature platform facilitates the sending, receiving, and managing of documents that need legally-binding signatures. The use of an online signing tool can cut the completion of document signing by 50%. It also saves costs, and reduces carbon footprint.
  3. Timekeeping. There are different employee time tracking solutions in the market today. If the company has the inhouse resources, a tool may also be developed customized to its needs. Such a tool provides employees and management alike an easily accessible way to keep track of attendance. Ideal features of a good timekeeping platform are: online time in and out, online application and approvals of vacation/sick leaves and personal time-off, and provision for easy team collaboration.
  4. Payroll. Also widely available in the market are payroll systems. Aside from payroll computation, these platforms can include features such as the automatic sending of paychecks, computation of salary changes, and recording of tasks related to employee pay. Make sure you choose a system that can be integrated with your HRIS and can be customized to take into account local compliance.
  5. Tax Forms Preparation. The preparation of tax forms is a tedious task. Automating this can take a big burden off your HR and Accounting staff. It also reduces errors.
  6. Benefits Management. Providing employee self-service tools reduces time spent by HR on administrative tasks. Such tools also facilitate the process of monitoring and availment of benefits.
  7. Announcements and Email Reminders. Regular internal announcements and email reminders can be automated to ensure timeliness.
  8. Training and Development. Having training modules available online allows employees to take control of their upskilling schedule and development. A good platform will help in the management and tracking of employee training and skill sets, as well.
  9. Offboarding. Scheduling exit interviews, removing access, request and release of clearance papers, and organizational restructuring can now be automated.
  10. Rewards Availment. Instead of physical rewards, companies can now partner with eGift providers. This offers employees the liberty to redeem or spend to buy gifts of their choice for oneself or for others from rewards points earned. The convenience, suitability, and variety can also make the rewards more enticing to employees and motivate them to perform better to earn more rewards points.

Automating HR tasks has many benefits including cost and time savings and improved security and efficiency. The process of automating manual tasks may disrupt operations though. Minimize any negative impact to your operations by engaging an experienced partner with digital transformation expertise.

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Eastvantage provides end-to-end HR support through our Managed Services. Contact us to get you started with inspired outsourcing.

Eastvantage in Beast Mode

Eastvantage in Beast Mode

The Eastvantage (EV) teams opened the Year of the Tiger roaring to soar during its first-quarter town hall meeting – the EV Assembly (EVA). Continuing in the same spirit during the second quarter, the teams are in beast mode in pursuit of the company’s goals for 2022.

True enough, the teams have been able to push hard. With the additional accounts onboarded in the last three months, the company has already reached 76% of the targeted accounts portfolio and 87.5% of the targeted headcount by year-end. Of course, the additional accounts warrant the beefing up of the support teams in order to service the growing requirements. Thus, during the EVA for the second quarter held on July 1, 2022, new operations support team members were welcomed together with the new clients.

Taking from the burning intensity of the tiger, EV is not one to miss out on opportunities. The company has been aggressively expanding not only locally, but also globally. Just a month after launching a second delivery site in the Philippines at the central business district of Ortigas Center, the company launched its India IT hub. EV also recently announced that it has started delivery operations from Bulgaria. Moreover, the company has engaged a New York-based consultant to help promote its IT Managed Services to the US market. “There are more exciting developments coming soon,” shared Kamal Asarpota, CEO for Eastvantage.

“Like the tiger, all of us need to be able to adapt and identify opportunities, then define the best processes to chase them,” said Kamal, addressing the EV team members during the recent EVA. “I am happy that we have reached the stage where our teams manage on their own. Try to learn as much as you can, and convert the obstacles you encounter into opportunities,” he advised.

EV management has been steadfast in its employee-centric culture. It believes that if the people grow in their respective capacities, then the company grows. Thus, it has been actively empowering and engaging employees. Like the previous EVA events, the recent assembly was used as a platform not only to update the team members of the company’s developments, but also to recognize top performers. The EVA is also a venue where camaraderie and fun is encouraged, notwithstanding the hybrid setup, and everyone is given the chance to win nice prizes for participating in online games.

With a 91% employee satisfaction rate of a team that’s highly engaged in beast mode, EV is on the right track. It is not only expected to meet its targets for the current year, but also its five-year targets at the current growth rate of 20%.

Roaring to Soar: A Quarterly Assembly Made More Engaging

Roaring to Soar: A Quarterly Assembly Made More Engaging

Tips on How to Hold a Winning Virtual Town Hall Meeting

For the last quarters since mid-2020, Eastvantage has been holding EVA (Eastvantage Assembly), our very own version of a town hall, on hybrid set up. Because of physical restrictions, a majority attend virtually. The dilemma was always how to make the meeting more engaging to the virtual attendees. Our first this year was a success, and here’s how we did it.

1. As one of our objectives was to increase attendance, we thought of a catchy theme that would stimulate curiosity and entice more to attend the event. The theme, “Roaring to Soar in 2022,” was deemed apt for the occasion, 2022 being the year of the tiger in the Chinese calendar. This was especially befitting to the event because it was to be the avenue for the management to update the employees on its outstanding achievements in 2021 (like it doubled the gross earning of 2020), and announce this year’s plans on surpassing its stellar growth by being more aggressive, much like the tiger who stretches its energy to maximum potential.
TIP: For your own purposes, you can brainstorm on a theme that is reflective of your organization’s current situation and would be relatable to your rank and file.

2. In order to create hype, we came out with a pre-event game wherein employees were to enter by engaging with a post in our social media group page. Of course, prizes at stake were attractive enough to our target participants (not necessarily of high economic value, but something exciting to them).
TIP: A pre-event game with winners announced at the start of the event not only makes people look forward to attending the event but also works as an ice-breaker. It’s best when the game has a correlation with the event or its theme.

3. We further piqued anticipation for the event through teasers via email and on our social media group page such as save-the-date, fun activities, and countdown to the event.
TIP: Build a buzz through pre-event communications in a consistent tone. You can go either corporate or casual, depending on your company’s culture. If you have a cool top management like ours, then go for a “chill” or laid-back tone.

4. We played a short, highly interesting motivational video about the positive and winning traits of a tiger after the ice breaker. This was not only in relation to the event’s theme, but also served as a prelude to the reports of past achievements and announcement of targets and plans by management and team leaders (double the income and headcount!).
TIP: Surprise your audience with something new. It need not be something flamboyant, but something unexpected. Always tie everything within the program together. Stay within the theme.

5. We had our team leaders pick top performers in their respective teams and they were given special mention and awards during the event proper.
TIP: Employee recognition always sparks excitement, so include mini-awards in the program.

6. Of course, we served food to everyone who attended in person. We also sent gift checks to those who attended online in appreciation for their participation.
TIP: You can serve food within the theme. For instance, if you have a red theme, then maybe you can serve red-colored food. You can also have food delivered to those attending virtually so everyone can dine together after the program.

7. Our very able host not only is great at keeping the program within schedule, but also in chiding the audience to applaud every now and then. “Roar!” was the battle cry of the afternoon. It was an amusing way of cheering on the attendees in person and online to solidarity in meeting the growth objectives of Eastvantage for 2022.
TIP: Assign an administrator to mute and unmute participants within the right timing. This is to ensure speakers are heard well and the program goes smoothly, while giving the audience the chance to participate.

With a little creativity and resourcefulness, hybrid get-togethers can strengthen our company culture. By the end of our first quarter EVA, everyone was roaring as they were all raring to soar with Eastvantage this year, and the years to come.

The Top Recruiter Skills that Nobody Thinks About

The Top Recruiter Skills that Nobody Thinks About

A good recruiter contributes highly to the success of a business. For one, securing the right hire – i.e., matching skill set and great culture fit – brings about employer and employee satisfaction resulting in improved productivity, and in the long run reduces attrition. All of this eventually translates to better financial gains for the company.

When recruiting, the brand needs to be “sold” to the prospective employee so that he/she will consider “buying in” or joining the company. Thus, the most successful recruiters possess the following characteristics and competencies of a great salesperson.

  1. Product/brand knowledge. In order to convince a candidate to join the company, a recruiter must be able to know by heart not only the job package but also the brand, the company culture, the core business of the company and the client, along with everything else relevant to the role and employment.
  2. Communication skills. The recruitment process involves dealing with different people, whether candidates or internal/external clients, and a recruiter must not only be comfortable and excel in putting into words information relevant to the requirements, but also know what, when, and how to communicate these.
  3. Listening skills. For a better appreciation of the requirements of both the candidate and the internal/external client, a recruiter should not only have the gift of gab but also be a good listener.
  4. Rapport-building skills. Recruitment, just like sales, is a personality and relationship business, and recruiters who establish good relationships with candidates and clients alike (usually by showing empathy and sincere interest in them) enjoy more success. This is because people tend to trust them more easily, and it is human nature to want to deal with people you like and trust.
  5. Information-gathering skills. A recruiter should be proactive and should initiate research to get to know candidates and clients better, and for prospecting purposes in order to build a good talent pool. Having the necessary information on hand facilitates the work and delivery of requirements.
  6. Closing skills. A good salesperson recognizes when a deal is exactly ripe for closing, and what to say precisely. A good recruiter should also be able to hone this skill in order to win the most suitable talent for the company.

The value of a company’s recruitment team cannot be undermined, and having recruiters with the ideal skill set, particularly with a flair for sales, is important to be on top of the competition for talent. It doesn’t really matter whether your recruitment is in-house or outsourced; the important thing is to ensure you leverage the value of the recruitment process to help grow your business through great recruiters.
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Recruitment Process Outsourcing enables you to have a great recruitment team who can help you hire for success.

Contact us today and let’s figure out the best solution for your requirements.

Overcoming the Challenge of Managing a Remote Team

Overcoming the Challenge of Managing a Remote Team

Currently, 16% of companies globally are fully remote, and 85% of managers believe that having teams with remote workers will become the new norm (Steward, 2021). This is mainly due to rapid technological advancements which allow employees to work from anywhere. Of course, the movement restrictions associated with the pandemic greatly contributed to this trend.

With the widespread adoption of remote work, employers are confronted with how best to manage remote employees. The task of ensuring engagement from a distance is definitely no mean feat, and enterprise leaders need to learn to adapt in order to ensure efficiency and productivity. The management strategies in place for a physical office will need to be remodeled to apply to the remote setting.

Many companies have turned to the Managed Services outsourcing model to resolve the remote management dilemma. An MSP takes on employer tasks such as talent sourcing and recruitment, payroll and IT services, training, monitoring KPIs, and employee engagement. It can also provide office hosting, equipment, and connectivity. Partnering with a Managed Services Provider (MSP) allows a company to focus on its core revenue-generating activities, while leaving the nitty gritty of managing its remote workforce to its MSP.

Other benefits of leveraging an MSP’s expertise include:

  • Better employee productivity
  • Cost reduction and predictability
  • Reduced tools/infrastructure ownership

Companies who have found the right MSP partner are rest-assured of a well-managed remote team.

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Eastvantage provides end-to-end customer experience delivery with our Managed ServicesContact us to get you started with inspired outsourcing.

Bridging the IT Skills Gap Through Managed IT Services

Bridging the IT Skills Gap Through Managed IT Services

The past decade has seen a paradigm shift from traditional brick and mortar businesses to online. This shift gained irresistible momentum in 2020 as economies struggled to keep afloat, and remote work became the new norm. These circumstances brought the demand for IT systems and services at an all time high. Consequently, the skills gap, which was already a major concern for most employers prior to Covid-19, worsened.

If your Internal IT team is overwhelmed by the demands associated with the rapidly evolving business landscape, and you are having difficulty filling in the roles because of the stiff competition for talent among employers, then it is time to consider partnering with a Managed Services Provider (MSP). By outsourcing a subset of your IT services to an MSP, you are able to facilitate the ramp up of your IT team with the requisite roles while freeing up your existing IT team to focus on strategic projects that drive growth.

An MSP takes on the responsibility of recruiting talent, administration, and management of your external IT team. More and more companies are favoring this outsourcing model to dispense of the costly and time-consuming (and more often, frustrating) sourcing for IT talent they need to improve their IT environment. Further, they realize that it helps their bottom line as, aside from savings on the cost of employing and managing additional resources, they are also able to leverage on the scalability in order to maintain their competitive edge in an ever-changing digital world.

When choosing an MSP partner though, prioritize one that has a clear understanding of the culture of both your external and internal teams so that they can enable the two to collaborate and work together as a unified team. More importantly, ally with an MSP with the most flexibility in supplying support and services as needed by your business to handle emerging IT problems. Such a provider will prove the best help to you in achieving your specific goals.

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Eastvantage offers its clients bespoke outsourcing services that best fit their needs to make an ideal partnership. Contact us today and let’s figure out the best solution for your outsourcing requirements. Visit our solutions page for our delivery models and our portfolio pages for our success stories.

Eastvantage Spreads Holiday Cheer With the 2021 ChristMASKquerade Celebrations

Eastvantage Spreads Holiday Cheer With the 2021 ChristMASKquerade Celebrations

There’s no denying that when Christmas is around the corner, it moves us, whatever our situation may be. Considering the current situation around Covid, Eastvantage (EV) themed its holiday party held on December 10, 2021 around present-day reality.

Dubbed “ChristMASKquerade”, the event allowed the associates to gather in a fun, joyous atmosphere while following health protocols. Attendees, both virtual and on site, were enjoined to wear self-designed face masks in keeping with the party’s theme.

The occasion turned out to be a grand showcase of the talent and creativity of EV associates, not only did hundreds show up in whimsical face mask creations, but different teams also shared their talent in music, dance, and drama through videos submitted for the EV’s Got Talent contest.

Ten associates with the best, most creative face masks reflected the smiles that have been hidden behind the mandatory covering, and the three best and most entertaining team talent presentations were awarded with special prizes. The first eight employees who participated in Paint the Town Red, a scavenger hunt encouraging employees to discover their own hometowns, also won eGCs.

As EV understands that being cooped up at home for over a year can be unhealthy for most, relaxation and wellness packages were raffled off to help alleviate the boredom and anxiety of a life lived indoors. Moreover, EV raffled off a whopping PHP 75k worth of electronics eGCs to three winners of the Tech 4 Tech promotion, for successfully referring to the Tech openings under different accounts.

ChristMASKquerade also served as EV’s show of appreciation to its team members for their valuable operational contributions during the year. Top performers were also recognized and given awards during the affair, with special awards going to those who showed exemplary leadership and commitment for 2021.

The hybrid affair, attended by over 240 people virtually with over 70 of these in-person, saw EV employees celebrating a much-loved occasion, physically together for the first time in almost two years. All in-office attendees are vaccinated and followed safety protocols, and were treated to a pizza and hotdog feast at the end of the program.

Eastvantage Associates Receive Covid-19 Vaccination under A4 Priority

Eastvantage Associates Receive Covid-19 Vaccination under A4 Priority

Over 200 Eastvantage associates receive first dose under the Road to Zero Campaign by City Government of Taguig

TAGUIG, NCR, June 2021 – Over 200 Eastvantage associates trooped to the Samsung Hall in SM Aura to receive the first dose of Covid-19 vaccine, less than a week after the Philippine Government opened the A4 category which was expanded to include BPO workers as economic frontliners.

The Eastvantage management worked in close coordination with the City Government of Taguig, and received the coveted group vaccination spot on June 11, 2021. Employees were afforded schedule adjustments by management in order to accommodate the vaccination, which on average took 2 hours from start to finish.

“It was a really efficiently done vaccination drive, clear on steps as assisted by personnel and volunteers onsite. I felt really safe and guided throughout the process,” says one employee.

The next vaccination schedule is slated for July 9, completing the 2-dose regimen for Covid-19 immunity.

“This vaccination drive is a critical step in bringing our company’s operations back to pre-pandemic confidence, and we are happy to be one of the first BPO companies to receive the vaccination as a group,” says Eastvantage CEO Kamal Asarpota.

With several employees being able to schedule their vaccination elsewhere, and the vaccination drive’s second dose scheduled in just under a month, Eastvantage will soon have a healthy and vaccinated population with the help of the Road to Zero campaign by the city government of Taguig.

About Eastvantage

Eastvantage provides outsourced services in customer care, business support, technology, CRM and e-commerce; bringing a wealth of global insight and local knowledge through our hands-on approach to managing client relationships. We provide tailor-fit, flexible business solutions to global companies, enabling offshore outsourcing and remote staffing operations. Eastvantage is a member of the IT and Business Process Association of the Philippines (IBPAP), PEZA-accredited, and is a recognized awardee by the ICT Awards and Asia-Pacific Stevie Awards.

Discovering Greatness: Online Eastvantage Assembly

Discovering Greatness: Online Eastvantage Assembly

Globally Connected

Continuing the theme of good to great from the last town hall, Conquer 2021, Eastvantage held its quarterly town hall meeting with the theme of Discovering Greatness. Given that the presenters for this assembly are geographically dispersed, with presenters from India and Belgium, the best approach was to have it fully online. The assembly also saw the highest turnout of associates attending this year, more than 130, with many new faces joining the company over the past few months.

Discovering Greatness

Fred, our Chief Inspiration Officer, discussed disciplines and principles to help drive the associates and their projects to greater heights. The Chief Amazement Officer, Kamal, presented the numbers that the company has achieved in terms of headcount, SLA’s, employee satisfaction, clients, attendance, and open positions – all highlighted in green from a very successful Q1 for the company. Also presented are the company’s projects to greatness, highlighting the latest updates to the ever-improving operations tools and processes.

Experts across the board

Along with the usual updates from each department in the operations team, the EVA also introduced the new finance, sales, compliance, and HR experts that have joined the growing operations team to support the Eastvantage community. The 2021 Q1 top performers for each project were also recognised and were sent grab vouchers that they can use in the current remote working setup. Once again, the EVA has proven to be the best channel, whether hybrid or fully online, to roll out updates to every associate and to recognise the top-performing associates.